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Postage Printing

 

PRINTING POSTAGE WITH DAZzle Designer

 

There are two ways to print the postage with DAZzle: one for the Endicia Basic subscribers, and the second, far better, for the Endicia Premium subscribers. The Basic service provides less comfort than the Premium, because it does not enable the automated XML communication with other programs. The XML communication enables complete preparation of the shipping parameters in other program, such as Mail Extractor (address verification, selection of the shipping method, and setting the package weight). The Basic service enables you only to manually import the address file (into DAZzle), which you have previously manually exported from Mail Extractor. Also, it only enables manual exporting of the Log file (from DAZzle), which then can be imported into Mail Extractor. The DAZzle Log file contains all the details about the postage you have printed from DAZzle (shipping date, shipping method, Tracking ID, standardized shipping address, etc). This data can be imported in Mail Extractor, and sent to your customers from Autoresponder. If you are a Premium subscriber, importing of the shipping data is entirely automated.

 

Method for the Endicia Basic subscribers

The Basic subscribers can export the addresses (pressing the DAzzle button, the left one) and import them in the DAZzle. After printing the postage, they can get some shipping data back into the appropriate fields in the program which is later useful when sending your customers message from Autoresponder, or when printing the invoice (after printing the postage). The most important output data (getting from DAzzle) is the Tracking ID link, which will lead your buyers directly to the USPS web page, where they can track their package. Another use is for international orders which cannot be printed using XML method, because of the restrictions posed by USPS. Here's described the entire process:

 

1. Click in Mail Extractor on the DAZzle button to export addresses from messages as a CSV file. In version 3.5, Order# is also exported with address.

 

 

2. In DAZzle's Address Book click on Import (in the menu), and choose the CSV file that you've just created with Mail Extractor. When the Options window opens, map ALL fields so that Title in the left list corresponds to Title in the right list and so on. Press OK.

The imported file now fills the "Job Title" field with Order#, as shown on the picture:


3. Go to File -> Preferences in DAZzle, and make sure that "Include Job Title in address" is checked. This is inevitable to achieve the wanted result.


4. Print postage with DAZzle, and when finished, click on Postage Log tab, and select File > Export from the menu. Select a starting and ending date in the pop-up window that shows up, and press Export to select a name and location for the file.



Every shippment address in the exported Log file now also has Order# of each shippment.
The Order# is the key which links data between DAZzle and Mail Extractor.

5. Now go back to Mail Extractor and click on Import DAZzle Log. Select the Log file you've just exported from DAZzle. Press Open, and Mail Extractor will fill the Shipping Method, Tracking# and Shipping Date fields.

          -  IMPORT DAZZLE LOG FILE   
      
6. When sending the Order Shipped/Cancelled autoresponder message, ME will detect if data were found in DAZzle's Log file for the actual message. If true, that data will be used in the message, replacing the appropriate tags with the actual data.

Here is the template used to generate the lower blue text of the Autoresponder message:

Hello <BUYER_NAME>,

The package was shipped to you on <DATE_SHIPPED>, via <SHIPPING_CARRIER>, <SHIPPING_METHOD_SENT>

to the following address:

<SHIPPING_ADDRESS>

The package's delivery confirmation ID is: <TRACKING_ID>

To check the delivery status of your package at any time please visit:

<USPS_LINK>

Package content info:

ORDER#: <ORDER#>

TITLE: <TITLE>

ISBN: <ISBN>

QUANTITY PURCHASED: <QUANTITY_PURCHASED>

SELLER COMMENTS: <SELLER_COMMENTS>

View item purchased online:

<DETAILS_PAGE_LINK>

Thank you for your purchase!


And here is the Autoresponder message generated on the basis of the above green template text:

 

Hello John Dow,

The package was shipped to you on 04/20/04, via US postal service, Flat Rate

to the following address:

John Dow

Dept #43-0759-8401 N.W 15th Street,

Miami, Florida 33102

The package's delivery confirmation ID is: 7827286767

To check the delivery status of your package at any time please visit:

http://trkcnfrm1.usps.com/net-cgi//output?strTrackNum=7827286767&CAMEFROM=OK

Package content info:

ORDER#: 058-0938082-8569966

TITLE: Foreign Affairs [Paperback]  by Lurie, Alison

ISBN: 0380709902

QUANTITY PURCHASED: 1

SELLER COMMENTS: Gently read. Clean, tight and bright.

View item purchased online:

http://s1.amazon.com/exec/varzea/ts/exchange-glance/Y03Y1466277Y4581680

Thank you for your purchase!

 

7. However, if Mail Extractor finds no data in the DAZzle Log file for a message, no link will be created, and only data that you manually enter will be used.

 

 

Method for the Endicia Premium subscribers
DAZzle XML Communicator allows you to print postage in batches.
To use this feature, you need to contact Endicia, and ask them to activate XML in your DAZzle Designer.


DAZzle XML Communicator is very easy to use:

 * Prior to printing postage select and edit the layout (label) in DAZzle. 

In Mail Extractor click on "Show DAZzle Communicator" icon.
Click on
"Options". Select the layout in the "Layout Path". Close DAZzle XML Communicator.

a) Download your messages and enter weight for each package in the Mail Extractor's main window. 
b) Click  on "Send to DAZzle XML Communicator" icon  
c) Click on the "Verify" button in the XML Communicator to verify the addresses.
(when verifying individual addresses in the file (right click), click on "Verify..."
button again when finished)
d) Edit addresses by pressing F2 when on a field, then press Enter to store the change.
c) Click on "Test Printing" to make sure the layout is properly selected.
d) Click on "Printing"
e) Click on "Import Output Results" - this will import Delivery Confirmation number and other data back in Mail Extractor.


 

Advance Shipping Date With this option you can precise on what date actually you want your order to be shipped. Specify the number of days to pass before the order is shipped.

 

The output results will be owerwriten with next postage printing.

The output results are in the "C:\Program Files\Envelope Manager\DAZzle\printME-output.xml" file. The program always creates a backup copy of the previous results and stores it to "C:\Program Files\Envelope Manager\DAZzle\printME-output_backup.xml". This backup file can be renamed to "C:\Program Files\Envelope Manager\DAZzle\printME-output.xml" if you have to re-import the output results.


 

ADDITIONAL OPTIONS in XML COMMUNICATOR

 

 

Print Order# on Labels This option is required for Endicia Basic subscribers in order to successfully import the shipping details from the DAZzle log file. Printing the Order# as a part of the address on the shipping label is the only way for DAZzle to put that information in the log file, which is esential for Mail Extractor.

However, if you are an Endicia Premium subscriber, you can turn this option off.

 

Delivery Confirmation In the Options menu of XML Communicator you can select for which shipping methods you require the Delivery Confirmation. If you want to manually unable/disable the Delivery Confirmation for certain orders, you can do it if you horizontally scroll the XML window, to bring the DC column into focus.

 

Insurance If you also use mail insurance, select an insurance option, and enter the default insurance value for all orders in the field below. If you want to manually edit the value for certain orders, you can do it if you horizontally scroll the XML window, to bring the INSR column into focus. Also, you can manually select an insurance option for individual records if you press the right mouse button on the record and select from the "Insurance" pop-up submenu.

 

Rubber Stamp DAZzle designer allows for adding Rubber Stamp fields to your shipping labels. Mail Extractor takes advantage of this option and sends your order SKU as the Rubber Stamp field. In order to add that field to your labels, in DAZzle click Insert -> Rubber Stamp, check "Link to Address list Field", and select "Rubber Stamp 1". If you want another one Rubber Stamp, do the same for Rubber Stamp 2. Close the window, and place the field somewhere on your shipping label. Save the layout. The Rubber Stamp field in XML Communicator is editable, and can be accessed by horizontally scrolling the window to the right



Verification Process

The XML Communicator has this ability to verify your addresses through the DAZzle Designer. The verified addresses are automatically imported back in the XML Communicator, and the quality of the verified addresses is indicated by different colors:
    Perfectly matched addresses have white background.
    Imperfect addresses have colored background.
    Each color has a different meaning, which is shortly described in the
    left bottom corner of the window when you click on the address.

 

 

        A precise match was found! White
This result indicates a matching address was found in the Postal database and the ZIP+4 and standardized address were returned.  This is the best possible result.

  • ZIP+4, but more information would help Green
    A ZIP+4 was found and can be used, but if you enter a company name or suite, you will probably get a more accurate ZIP+4.  This result is common for large buildings in which case you will often get the building's ZIP+4.  If you can pinpoint the company name, you will get the company's ZIP+4 within the building.

  • Multiple Addresses, can you be more specific - Pink  (DAzzle does not print postage for such addresses)
    The address you submitted is too vague - there is more than one address that matches.  This is commonly caused by not entering the type of street (e.g. Dr, St, Ln, etc.).  If your address has 123 Main and there is a Main Street and a Main Avenue you will get this result.  Correct your address and try again.

  • Invalid address format Purple
    The lines of your address are in the wrong order or you did not enter enough data.

  • Invalid 5 digit ZIP submitted Orange
    The five digit ZIP code entered is not correct.  Try removing the ZIP code completely and using Dial-A-ZIP again.

  • State not recognized Yellow
    The state name entered is not correct.  You either used the incorrect abbreviation or seriously misspelled the state.  You may also get this result if you try Dial-A-ZIP with a foreign address.
  • City not recognized - Acqua Blue
    Your state is OK, but the city does not exist.  Did you misspell it?

  • Address not found - Red  (DAzzle does not print postage for such addresses)
    If you receive this result, the address submitted did not have a matching address in the Postal data base.  You either have a serious misspelling or a street address that does not exist.  In some rare cases, the Postal Service may not have assigned a ZIP+4to the address.  Check your spelling and street address (did you include a street number?) and try again.

Use F2 to edit address fields which have not been recognized as valid addresses. Once verified address can be re-verified as many times as you wish.

Please note that the postage will NOT be printed for the following (a label will be printed, but without postage):

- International addresses (red background)
- Addresses with multiple matches (red background)
- No match found (red background)

APO, FPO addresses will be printed WITHOUT Delivery Confirmation - DAZzle will prompt you to acknowledge this (printing will not continue until you click on "YES")

"Send to DAZzle XML Communicator" command replaces all the previous addresses from Communicator.
"Show DAZzle XML Communicator" command shows Communicator with the last records that have been sent to it.

 

PRINTING SHIPING LABELS WITH THE USPS SHIPPING ASSISTANT

Hit the "Shipping Assistant" button the export the shipping addresses to a file in the format which can be imported in the USPS Shipping Assistant's address book. It is the only automation which Mail Extractor can provide for this program.

 

ADDRESS FIELDS

The Address Field tab in the main window shows addresses by address fields. You can edit the fields' contents and save the changes. A good example is when a buyer asks you to send him the package to a different shipping address than in the notification email. That address will be used when using the DAZzle XML Communicator to verify or print the postage.

The "Date of shipping" field will be automatically filled by DAZzle XML Communicator, as you print the postage through it. It is the actual date value which replaces the <DATE_SHIPPED> tag in the template when using Autoresponder.

 

USPS COMPARE

This is a special feature which helps you to calculate the lower rate between Media Mail and Bound Printed Matter shipping methods. It compares the rates of the two methods for the given weight of your package and automatically changes your shipping method to the one less expensive (if not already selected). To use the feature, you need to enter your location's ZIP code into the appropriate field in the main window. The USPS Compare function is by default automatically started every time you send your orders to  the XML Communicator. However, the option can be turned off in the main menu (Configuration -> Prompt for USPS Compare)

 

 


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